We are delighted to introduce a new feature – Calendar Export via iCal! It will be your lifesaver as it will help you to use your vacation rental calendar effectively and to delegate more effectively.
A vast majority of hosts have probably heard of the term “iCal”. In this article, we are going to look at iCal. iCal (which refers to the iCalendar format) is a computer file format which allows Internet users to send meeting requests and tasks via .ics extension.
iCal is often used to sync calendar information so that you can view it on one interface. If you are familiar with iGMS software, you may have benefited from using Calendar Import via iCal. With the help of this feature, you can manage your bookings listed not only on Airbnb but also on other vacation rental websites like Booking.com, HomeAway and VRBO.
Finally, the time has come to introduce the Calendar Export feature via iCal that lets you export bookings and cleaning tasks from the iGMS calendar to Google Calendar, macOS Calendar or other calendars!
There are a few instances when the Calendar Export feature will be very useful. For example, this feature is ideal for hosts who have grown accustomed to their personal calendars and would prefer to be able to continue using their own calendar.
So, if you want to view all your bookings and/or cleaning tasks in your personal calendar or manage it with the help of a program that you are already familiar with, the Calendar Export feature is ideal.
Perhaps you simply want to customize the view of your vacation rental calendar with the bookings and tasks? The Calendar Export feature will also let you do just that.
The Calendar Export feature is also extremely helpful for team management. You can use it to grant your managers and cleaners access to specific cleaning tasks or reservation information.
iCal is a computer file format for storing calendar information. It is primarily designed to be an open standard to allow for easy interoperability with many different applications. iCal is used in major scheduling or calendar software and can also be used as a medium for storing reservation information. Airbnb, just like Booking.com, uses the iCal format to store reservation information.
If you receive reservations via Airbnb as well as other booking platforms or use an external reservation system, you can now export bookings from iGMS to another calendar via iCal. You can also use iCal to export cleaning tasks and reservations to Google Calendar, iOS Calendar, macOS Calendar, Facebook Events, Windows 10 Calendar App, Outlook Calendar or other calendars that support export via iCal.
First, go to “Properties” and open “Property Editor”. Next, switch to the “Calendars” tab where you will see the Import and Export via iCal sections. You can export both bookings and tasks from a chosen property in your iGMS account and view them in any external calendar (we will review this in more detail below). All you need to do is copy the URL of the booking or task and insert it in the settings of any external vacation rental calendar that supports the iCal format.
Once you’ve copied an iCal link to the reservations or cleanings of the specific property from your iGMS account, go to your external calendar’s settings, add a new calendar and insert the iCal link. After you’ve exported the reservations or bookings to your external calendar, you may change the update frequency (usually from once per 5 minutes to 1-2 weeks).
When the bookings and cleanings have been exported to the external vacation rental calendar, they will have several distinctions that may help you to differentiate the reservations from the cleaning tasks. Bookings are shown as full-day events and the calendar name is exported using the format: [B] – “Name of the Guest” – “Platform where the booking was made”. Cleanings are exported as tasks with a specific starting and ending time. Also, the name of such a calendar is formatted as [C] – “Name of the Property”. So, [B] stands for “Bookings” and [C] stands for ‘“Cleanings”.
Here is a detailed overview on how to sync your Airbnb calendar with Google Calendar or sync your Airbnb calendar with your iPhone.
You can easily undo the Airbnb calendar sync regardless of your level of access. If you have a controlling access to the external calendar, click on “Settings” in your calendar app or right click on your exported calendar and select “Remove calendar”.
You can undo the calendar export with the help of the “Reset Token” inside the iGMS system. After you’ve copied the iCal URL and pasted it to the external calendar, you may cancel this action by resetting the token from your iGMS account. This option is particularly useful if, for example, you need to delete the vacation rental calendar that one of your cleaners who has quit was using.
Each property has a unique link with bookings and cleanings that are exported as separate calendars. For example, if you are exporting reservations to Google Calendar you may view the bookings for one property or all properties at once. You are able to export the following information about reservations and cleanings to the external calendar:
Export Bookings [B]:
Export Cleanings [C]: