In an industry where more than 450 million people use vacation rentals worldwide, taking advantage of the best Airbnb tools out there can help you outrank the competition and increase your occupancy rates.
Key insights by Transparent’s latest Vacation Rental Survey found that around 70% of property managers believe that using more technology-based tools — otherwise known as property technology — would benefit their business.
The survey also found the proportion of property managers using intelligence data tools for their rental properties increased from 13% to 62%.
With technological advancements developing at lightning-fast speeds, Airbnb tools have developed just as quickly. Hosts can now boost almost every aspect of their Airbnb business by adding property technology to their hosting routines.
We have compiled the ultimate list of our top 21 hosting tools across the categories that hosts can benefit from the most by using property technology. The tools and apps mentioned in this list are industry leaders preferred by iGMS customers.
Read further to find out how these Airbnb tools and apps can give your business a competitive edge.
The main driving factor behind any sort of automation is to make something simpler or faster. Automating your Airbnb through host tools and apps is no different.
Here is how Airbnb host tools can give you an advantage over your competition:
Airbnb tools can take mundane and repetitive tasks and automate them. This saves tons of your time, giving you the freedom to explore new opportunities in growing your business.
The best part of saving time through automation is that it also saves the time of your guests.
Through tools like automated messages, guests will be able to receive prompt responses which, in turn, will have a positive effect on your response time on the platform.
When performing business activities manually, there is always a risk of human error. Airbnb tools and technology help avoid double bookings and assists with keeping multiple channels in order.
When an Airbnb host has multiple properties to manage at once, and each of them is listed on more than one rental platform, it can be overwhelming for one person to manage and sync them manually.
By using Airbnb tools to automate these processes, it will eliminate the risk of human error and ensure that all your data is accurately synced.
Taking advantage of the different Airbnb tools for hosts will enhance the experience for guests. Guests appreciate the convenience and speed that technology brings and appreciate when you bring them on board.
For example, by introducing smart locks to your Airbnb you will be able to set up a seamless self-check-in process. This adds convenience and flexibility to your guests’ arrivals and departures which will enhance the guest experience.
Taking advantage of automated messaging will make your guest communication faster and more efficient.
As a result, guests will leave better reviews for your Airbnb, thus boosting your ratings even more.
With the right combination of Airbnb tools for hosts, you will be able to leverage their strengths to increase your return on investment in a number of different ways.
While some tools can help to save on costs, there are also those that can help you boost your revenue.
For example, dynamic pricing tools will always make sure your rental rates are set at the best possible price point to maximize your earnings.
From automated messaging to market research, there are tools available for every facet of Airbnb rental management.
Here are some of our top recommendations to make up your winning combination:
A channel manager can support hosts with managing their properties across different short-term rental platforms and online travel agencies.
You can use a channel manager to automatically update rates, availability, and bookings across multiple channels in real-time.
When managing multiple Airbnb listings, or multiple listings across a variety of platforms, it helps to make use of vacation rental software solutions. This option is a more comprehensive tool that is better equipped for task management than a channel manager.
The difference lies in its capabilities. While a channel manager helps manage your listings across multiple platforms, vacation rental software helps optimize all the aspects of property management.
This allows hosts to speed up the time it takes to send important guest communication using templates, triggered automated messages, and predefined message variables.
Vacation rental management software also has added benefits and capabilities, including a multi-calendar, better reviews management, automated hosting tasks, and some could even have unique apps and services like productivity tracking to elevate your hosting game even more.
iGMS is an all-in-one vacation rental software and a Preferred Airbnb Software Partner, that offers not only a robust channel manager and automated messages but also automation tools for every step of the hosting process.
Using a dynamic pricing app is a smart way to maximize the revenue potential of your Airbnb. It is defined as pricing that changes in real-time, based on influential market fluctuations.
These fluctuations could include changes in demand and supply, changes in season, or be based on events happening in the area of your Airbnb property.
Here are some of the leading smart pricing tools and apps for your Airbnb listing:
Beyond Pricing specializes in revenue management solutions for Airbnb rental hosts. This tool was the first automated pricing app to appear on the market.
Driven to offer an alternative to static pricing, it utilizes big data machine learning and predictive analytics to price over 340,000 listings across 7,500 cities worldwide.
Pricelabs offers a dynamic pricing app for leading rental platforms, like Airbnb, and over 50 property management systems, including iGMS.
Their smart pricing algorithm uses local events, trends, and seasonal changes to optimize the prices of booking vacation rental properties like Airbnb.
Wheelhouse is a trusted smart pricing tool that helps its users increase their rental revenue by up to 40% through smart price management.
Wheelhouse was the People’s Choice winner of the “Innovation of the Year” award at the 2021 Data and Revenue Management (DARM) Conference.
In previous years, its users experienced an average revenue increase of 22.6%.
As an AI-driven dynamic pricing tool, DPGO utilizes machine learning, yield management, and deep learning to present the right price at the right time.
Their AI systems are able to evaluate over 200 market data points in order to create optimal pricing recommendations.
These considerations range from competing Airbnb hosts’ prices to types of properties and amenities, and everything in between.
Key exchange apps are essential additions to your set of host tools and apps that are used to facilitate the checking in and out journey.
They help improve the guest experience by enabling guests to access their Airbnb with little to no input from the host.
Some of the leading key exchange tools include:
KeyNest offers simple and convenient key exchange solutions for Airbnb hosts, serviced apartment operators, and estate agents.
Their network of stores acts as pick-up and drop-off points for keys so that Airbnb hosts do not need to rearrange their schedules to match guest arrival times.
Specializing in smart key management, Keycafe offers simple and reliable key exchange services to businesses and the public alike.
Similar to KeyNest, Keycafe users are able to hand over keys via their public locations to facilitate guest arrivals and departures.
Able to integrate into property management systems, Lynx offers smart keyless entry and home automation options to Airbnb hosts.
Lynx currently operates in more than 330 cities and has processed more than 2.5 million VirtualKeys.
Jervis Systems provide access and automation solutions to Airbnb hosts.
Its technology helps manage multiple locks from a single interface while ensuring the host’s property remains secure.
Using Airbnb technology that builds a better experience for guests is an excellent investment in the growth of your Airbnb business.
These tools help you to collect guest information and improve their stay at your rental.
Here are our top picks of guest experience host tools:
Showplace has a unique offering to hosts. It helps to enhance the experience of guests by offering Airbnb hosts certain products for free which they can place in their properties and will enhance the guest experience in one way or another.
The kind of products Showplace may offer to enhance your place could be anything from free beverages to new mattresses for your bedrooms.
Well-thought-out welcome books mean that guests will be able to get familiar with the house rules, local recommendations, and have fewer questions when settling into your property.
This will result in a more pleasant experience for guests.
StayFi’s mission is to create a better experience for guests through collecting valuable guest information, driving direct bookings, and creating a better WiFi experience.
Insurance-based host tools and apps help mitigate the risk of loss and damage to your Airbnb.
They could also offer preventative measures like pre-screening of guests to avoid the risk before it becomes a concern.
Our top picks for insurance-based host tools include:
Safely offers comprehensive guest screening and Airbnb insurance for hosts.
Their technology allows you to screen potential guests for concerning factors like criminal records or even guests with consistent negative reviews.
Safely boasts over $40 billion in homeowner liability cover since 2015.
InsuraGuest helps hosts by acting as the first line of defense in protection for your Airbnb.
It provides insurance cover against theft, in-room damage, and accidental medical expenses to give hosts peace of mind while running their business.
When it comes to growing your business, it is essential to stay up to date with the latest industry research and trends.
Technology within the short-term rental industry has evolved to such a degree that there are now apps available to help hosts stay informed and shine in a competitive industry.
Here are the best Airbnb tools we recommend for every host:
AirDNA provides custom data solutions and insights for the short-term rental industry to set hosts apart from their competitors.
From analytics to property forecasts, AirDNA is an essential tool for hosts who would like to stay ahead of the curve.
Transparent currently tracks over 35 million Airbnb, Vrbo, Booking.com, and TripAdvisor listings to empower hosts with insights about their properties.
The app helps hosts optimize their prices, occupancy rates, and growth.
AllTheRooms is another convenient tool providing valuable business insights and analytics.
This tool helps you better understand the industry you are operating in to help boost your business performance.
When your guests are traveling with lots of luggage, it is a thoughtful gesture to offer luggage storage options while they are staying at your Airbnb.
Here are some of our best Airbnb tool recommendations for luggage storage:
Luggage Hero saves Airbnb guests from having to drag their heavy luggage around the city. It has a growing network of luggage storage sites around the world.
As a special offer, each host who uses iGMS software can earn 10% in commission and give one hour of free luggage storage to your guests.
Bounce is the largest luggage storage network in North America with more than 500 locations to choose from.
It offers luggage storage options for before your guest checks in or after they check out.
You could benefit from Bounce’s affiliate program and earn a 15% commission every time a guest makes a booking through Bounce.
You are also able to use code IGMS to get 15% off when signing up.
Another good option for guest luggage storage is Radical Storage. Their online app offers a smart platform to make and track bookings, and manage commissions and invoices too.
As a bonus to hosts and property managers, any partner who signs up gets a 10% commission on all successful bookings or a 10% discount for your customers. To benefit from the offer, type iGMS beside your name when registering for the app.
Stasher is the world’s largest luggage storage network. It connects guests with hotels and stores all over the world that can keep their luggage safe while they enjoy their travels.
As a special perk, you can use code IGMS for a 10% discount (with unlimited uses).
It could be difficult to keep track of all the different tools at your disposal, and when each should be used.
To maximize the effectiveness of each tool and improve all possible aspects of your Airbnb business, it’s a smart idea to master a combination of these tools and apps.
There are many ways to take advantage of each tool individually, but because iGMS provides all-in-one vacation rental software, it is one of the best ways to get the most out of the Airbnb property technology.
What’s more, as an iGMS member, you will receive exclusive discounts and perks on many of the tools mentioned above, as a way to add even more value for our users.
About the Author
Callan Riddles is the Content and Social Media Specialist at iGMS. Callan has a passion for finding new ways to help vacation rental businesses thrive. In her free time, she loves to travel, read, and experience all the new things that life has to offer.
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